Dear Sir, Well, this is clearly sexist as it precludes the possibility that a woman is reading the letter. We can try to fix this, however, by writing: However, someone pointed out that by putting the masculine title before the feminine one, unacceptable dominance was demonstrated, making this non-PC.
Business Letter The letter above this sentence is business letter! Parts of a Business Letter: This resource is organized in the order in which you should write a business letter, starting with the sender's address if the letter is not written on letterhead. Sender's Address The sender's address usually is included in letterhead.
If you are not using letterhead, include the sender's address at the top of the letter one line above the date.
Do not write the sender's name or title, as it is included in the letter's closing. Include only the street address, city, and zip code. Date The date line is used to indicate the date the letter was written. However, if your letter is completed over a number of days, use the date it was finished in the date line.
When writing to companies within the United States, use the American date format. The United States-based convention for formatting a date places the month before the day.
Write out the month, day and year two inches from the top of the page. Depending which format you are using for your letter, either left justify the date or tab to the center point and type the date. Inside Address The inside address is the recipient's address.
It is always best to write to a specific individual at the firm to which you are writing. If you do not have the person's name, do some research by calling the company or speaking with employees from the company. Include a personal title such as Ms.
Follow a woman's preference in being addressed as Miss, Mrs.
If you are unsure of a woman's preference in being addressed, use Ms. If there is a possibility that the person to whom you are writing is a Dr. Usually, people will not mind being addressed by a higher title than they actually possess.
To write the address, use the U. For international addresses, type the name of the country in all-capital letters on the last line.
The inside address begins one line below the sender's address or one inch below the date. It should be left justified, no matter which format you are using. Salutation Use the same name as the inside address, including the personal title.
If you know the person and typically address them by their first name, it is acceptable to use only the first name in the salutation for example: Leave one line blank after the salutation.
If you don't know a reader's gender, use a nonsexist salutation, such as their job title followed by the receiver's name. It is also acceptable to use the full name in a salutation if you cannot determine gender.
For example, you might write Dear Chris Harmon: Body For block and modified block formats, single space and left justify each paragraph within the body of the letter. Leave a blank line between each paragraph. When writing a business letter, be careful to remember that conciseness is very important.
In the first paragraph, consider a friendly opening and then a statement of the main point. The next paragraph should begin justifying the importance of the main point. In the next few paragraphs, continue justification with background information and supporting details.
The closing paragraph should restate the purpose of the letter and, in some cases, request some type of action. Closing The closing begins at the same vertical point as your date and one line after the last body paragraph.
Capitalize the first word only for example:Change case of initial letter of quote to fit sentence without using brackets Per Chicago When a quotation that is run into the text in the typescript is converted to a block quotation [by author or editor], the quotation marks enclosing it are dropped, and interior quotation marks are changed accordingly.
Apr 24, · Business letter writing basics for English language learners including essential formatting, writing, and.
Make sure you have answered your reader’s questions.
But in the workplace, short, simple sentences help readers move fast through our messages. The possibility for sexist language may be nearly universal, and it is appropriate that sexism be eliminated in formal speech and writing.
The most common pathway to non-biased language in English is to modify the pronominal system, since it is the only remnant of grammatical gender in English.
Writing the Basic Business Letter. Parts of a Business Letter. Date. The date line is used to indicate the date the letter was written.
However, if your letter is completed over a number of days, use the date it was finished in the date line. Dec 01, · When writing a business letter, be careful to remember that conciseness is very important. In the first paragraph, consider a friendly opening and then a statement of the main point.
The next paragraph should begin justifying the importance of the main point. Both the selection of ‘problematic’ forms and the suggested gender-neutral alternatives reminded me of classic second-wave feminist texts like Casey Miller and Kate Swift’s book Words and Women and their later Handbook of Nonsexist Writing, which was first published in (there’s a fuller account of the two women’s work in.